Digitalisation has revolutionised multiple sectors, and the automotive sector is no exception. Electronic invoicing, together with the regulatory framework of VeriFactu, has become essential for dealerships and used-car traders. If you are involved in the sale of used cars, it is crucial that you start implementing these changes during 2025. Here we tell you everything you need to know and how Dealcar can help you in this process.

What is Electronic Invoicing?

Electronic invoicing is a system that allows invoices to be issued and received in digital format. It replaces paper invoices and ensures the authenticity, integrity and legibility of documents.

Benefits for dealerships and used-car traders

• Time and cost savings in document management.

• Reduction of errors in invoice issuing and receiving.

• Greater efficiency in administrative processes.

• Secure and accessible storage of invoices.

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VeriFactu: The new regulatory framework

What is VeriFactu?

VeriFactu is the verifiable invoice-issuing system established by the Tax Agency (AEAT). Its aim is to combat tax fraud and guarantee the traceability and authenticity of electronic invoices.

Objectives and legal regulations

• Combat fraudulent practices and tax evasion.

• Promote digitalisation in invoicing and accounting processes.

• Guarantee the immutability and traceability of invoicing records.

• Comply with Law 11/2021 and Royal Decree 1007/2023.

Key dates: Mandatory from 1 January 2026

• 1 January 2026: Date on which electronic invoicing will be mandatory.

• Throughout 2025: Period to implement and adapt invoicing systems.

Calendar marking January 2026

Why should you implement electronic invoicing now?

Benefits of getting ahead

• Legal compliance before the deadline.

• Avoiding penalties for failing to comply with the regulations.

• Gradual adaptation without affecting day-to-day operations.

• Competitive advantage by modernising your processes before others.

Avoiding penalties and complying with the law

• Penalties of up to 50,000 euros for not using certified software.

• Mandatory issuance of electronic invoices using systems approved by the AEAT.

• Outdated Word or Excel invoices, which will no longer be valid.

Dealcar: The first electronic invoicing tool for dealerships

Dealcar is the first specific electronic invoicing tool designed for all types of dealerships and used-car traders. More than just invoicing software, it is an all-in-one solution that makes it easier to manage your business in full.

Advantages of using Dealcar for your business

• Total integration: Invoicing, car stock, CRM, website and case files in a single system.

• Compliance with VeriFactu: Certified software aligned with current regulations.

• Ease of use: Intuitive interface and specialised support for rapid adoption.

Dealcar screen showing the user interface

How Dealcar works

Car stock management

• Full inventory control with real-time updates.

• Automatic publication of vehicles on your website.

• Detailed history of each vehicle from arrival to sale.

Linking to the CRM and the website

• Efficient management of customers and potential buyers.

• Marketing automation for campaigns and communications.

• Data synchronisation between the CRM and your website.

Case files and all-in-one management

• Centralised storage of all documents and contracts.

• Detailed tracking of each operation and procedure.

• Guaranteed legal compliance in all administrative processes.

Benefits of integrating Dealcar into your dealership

Saving time and resources

• Reduction in manual tasks thanks to automation.

• Elimination of paperwork, making organisation easier.

• More efficient staff, focusing on sales and customer service.

Improved management and control

• Real-time information for informed decision-making.

• Data analysis to identify opportunities and improve strategies.

• Greater operational control, anticipating problems and optimising processes.

Key features of invoicing software for dealerships

Compliance with VeriFactu and current legislation

• Certified software by the Tax Agency.

• Automatic updates in line with regulatory changes.

• Security guarantee in all transactions and data storage.

Security and traceability

• Immutable records that ensure the integrity of invoices.

• Secure access to information from any device.

• Automatic backups, preventing data loss.

Steps to get started with Dealcar

How to integrate Dealcar into your dealership or used-car business

1. Initial contact: Get in touch with our team for advice. 2. Customisation: We adapt Dealcar to your business needs. 3. Implementation: Fast installation and configuration of the software. 4. Training: Training for your team for optimal use. 5. Ongoing support: Technical assistance and constant updates.

Support and guidance

• Expert team available to answer your questions.

• Online resources such as tutorials and practical guides.

• Continuous improvements based on our customers' needs.

Conclusions

Electronic invoicing and VeriFactu represent more than a legal obligation; they are an opportunity to modernise and optimise your business. With Dealcar, you can easily adapt to these changes, streamlining your operations and ensuring regulatory compliance. Do not wait until the last minute; start integrating electronic invoicing and take your dealership to the next level.

Get in touch!

Ready to transform your business? Contact us today and discover how Dealcar can boost your dealership or used-car business. We are here to support you every step of the way.

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Frequently Asked Questions

What is VeriFactu and why is it important?

VeriFactu is a system established by the Tax Agency to guarantee the authenticity and traceability of electronic invoices. It is important because it will be mandatory from 1 January 2026 and ensures your business complies with the regulations.

Can I keep using Word or Excel to create invoices?

No. Once the new regulations come into force, invoices created in Word or Excel will no longer be valid. It is mandatory to use certified electronic invoicing software approved by the AEAT.

How does Dealcar help me comply with the regulations?

Dealcar is certified software that meets all the requirements of VeriFactu and current laws. It makes it easy to issue valid electronic invoices and ensures your business meets its legal obligations.

What benefits do I get from using Dealcar?

• Integration of all processes in a single system.

• Legal compliance and security in your transactions.

• Operational efficiency, reducing costs and time.

• Specialised support to maximise use of the tool.

How can I start using Dealcar?

Simply contact us to receive personalised advice. We will guide you through the implementation and training process so you can get the most out of Dealcar.

Glossary of terms

• Electronic invoicing: Issuing and receiving invoices in digital format.

• VeriFactu: Verifiable invoicing system established by the Tax Agency.

• AEAT: Spanish Tax Agency, the body responsible for managing the Spanish tax system.

• CRM: Customer Relationship Management tool.

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Note: This article aims to inform you about the importance of electronic invoicing and how Dealcar can help you adapt to the new regulations. For more information, do not hesitate to contact us.